One of the largest manufacturers of generic pharmaceutical products in the United States is hiring an Administrative Assistant. If you have prior administrative experience and a passion for the industry then this is the perfect position for you. Apply today to be considered.

Manufacturing Company

As the Administrative Assistant, you will be responsible for:

• Managing calendars, including scheduling and arranging meetings and logistics
• Coordinating travel arrangements for the team
• Assisting the Senior Assistant with projects and distribution
• Preparing and updating routine documents and creating general correspondence
• Telephone coverage when needed
• Faxing and copying
• Arranging for maintenance of office machines (when needed)
• Opening, sorting, distributing and preparing (shipping requests, UPS)
• Data entry of Falcon executed contracts into database (approx. 50+) – create pdfs and link to database entries
• Following up on outstanding contracts (approx. 50+) with various departments to obtain executed originals or copies or status
• Pulling and filing Surf dormant litigation files and contracts in legal file room
• Assisting with reviewing historical files from past General Counsels and archiving or distributing as needed
• Assisting Legal team with calendaring, travel arrangements, expense report submissions and overnight mail requests

• 5+ years of secretarial/administrative experience supporting multiple individuals
• Professional demeanor and able to take direction from various individuals
• Flexible "can do" attitude
• Enjoys working in a support role
• Proficiency with Outlook and Microsoft Word
• Strong written and oral communication
• Ability to preserve all confidential information